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Instruments are not where expected
Portable analyzers, pipettes and probes move between benches, leaving staff to check multiple locations.
Laboratory asset management
Manage every laboratory asset—before the next run starts
AssetSeal helps laboratories manage instrument location, custody, calibration and readiness using RFID, NFC, barcode and geotagging where appropriate.
Asset VerifiedLiveView asset details
Process VesselID AS-100487Location CleanroomLast Scanned 2 min ago
1,348assets located
99.8%scan accuracy
Asset FoundAS-100487
Fasterinstrument verification
Fewermisplaced instruments
Traceablecalibration records
Currentinstrument status
The operational gap
When laboratory assets are difficult to manage, work slows down
Laboratories depend on instruments that are calibrated, qualified and available. Incomplete asset records make equipment harder to find, verify and maintain.
Calibration windows are missed
Upcoming and overdue calibration dates can be difficult to monitor across instruments and locations.
Instrument records remain fragmented
Maintenance, calibration and custody history is often divided between logbooks, spreadsheets and separate systems.
Lost timeMissed calibrationFragmented recordsSlower audits
One connected workflow
From asset identification to trusted action
Manage identification, location, custody, calibration and reporting through one connected laboratory asset workflow.
Identify assets
LiveTag applied
CentrifugeAS-100487
Built for every team
Laboratory asset management for every responsible team
One shared asset record, with a focused view for every laboratory team responsible for equipment.
For Lab operations teams
Lab operations
Keep instruments located, available and ready for laboratory work.
- Find instruments fasterLocate analyzers and portable equipment across laboratory areas.
- Check readiness before a runReview instrument location, status and applicable service dates.
- Track supporting equipmentManage racks, freezers, transport containers and reusable kits.
- Review availabilitySee whether an instrument is assigned, loaned or available.
Faster setupInstruments readyClear availability
Explore lab operations 
Your day at a glanceLive
IncubatorCheck due
CentrifugeReady
MicroscopeReady
For Quality and compliance teams
Quality and compliance
Support quality processes with traceable laboratory asset records.
- Reconcile instrumentsMatch physical equipment against the laboratory asset register.
- Review calibration historyRetrieve calibration, qualification and service records.
- Control record accessApply role-based permissions to laboratory asset data.
- Prepare for reviewsExport records for internal and external assessment.
Devices reconciledSystem-connectedTraceable records
Explore quality workflows 
Your day at a glanceLive
Audit Pack Q2Ready
Calibration logComplete
Label PrinterPending
For Calibration teams
Calibration
Keep calibration, qualification and service dates visible.
- Schedule calibrationPlan and record calibration activity for each applicable instrument.
- Flag overdue instrumentsIdentify equipment requiring review before further use.
- Track vendor serviceMaintain service, repair and warranty history.
- Review current statusSee upcoming, completed and overdue activity at a glance.
Calibration on timeOut-of-date flaggedService logged
Explore calibration workflows 
Your day at a glanceLive
Plate ReaderOverdue
Pipette SetIn date
Chemistry AnalyzerIn date
For Sample logistics teams
Sample logistics
Manage reusable equipment and containers that support sample movement.
- Track transport kitsRecord the location and custody of coolers and carriers.
- Map storage equipmentAssign freezers, racks and containers to laboratory locations.
- Record handoversMaintain a history of transfers and responsible holders.
- Identify missing returnsFlag reusable containers that have not been returned.
Clear custodyFewer lossesFaster handover
Explore sample-logistics workflows 
Your day at a glanceLive
Cooler Box x8Not returned
Sample Rack 14In transit
Freezer -80In place
For IT and LIS teams
IT and LIS
Keep laboratory devices and supporting technology accounted for.
- Reconcile devicesMatch physical scanners, tablets and computers to IT records.
- Track custodyRecord who holds each device and where it is assigned.
- Exchange asset dataUse APIs or structured files where integration is confirmed.
- Plan replacementsReview age, condition and service history when planning refreshes.
Devices reconciledSystem-connectedSmarter refresh
Explore IT and LIS workflows 
Your day at a glanceLive
Bench Tablet 4Missing
Barcode ScannerAssigned
Label PrinterAssigned
Built for laboratories
What laboratories can manage with AssetSeal
Manage laboratory assets from registration and assignment through transfers, calibration, maintenance, audits and retirement.
Instrument registrationRegister each instrument with its identification and details.
Laboratory, room and bench assignmentKeep every instrument linked to where it belongs.
Transfers and custodyRecord handovers and the responsible holder.
Loans and returnsTrack equipment lent between benches and its return.
Calibration and qualification datesKeep calibration and qualification dates with each instrument.
Maintenance and vendor serviceMaintain service and repair records with vendor history.
Instrument registrationRegister each instrument with its identification and details.
Laboratory, room and bench assignmentKeep every instrument linked to where it belongs.
Transfers and custodyRecord handovers and the responsible holder.
Loans and returnsTrack equipment lent between benches and its return.
Calibration and qualification datesKeep calibration and qualification dates with each instrument.
Warranty recordsKeep warranty dates and coverage with each instrument.
Mobile and offline auditsCapture scans without a connection and synchronize later.
Missing-asset reviewReview instruments absent from an expected scan.
Parent-and-child equipment kitsGroup components under a parent asset.
Reports and exportsPrepare records for internal reviews.
Role-based permissionsControl who can view and change laboratory asset records.
Complete asset audit trailRetrieve time-stamped asset activity.
Flexible technology
Flexible identification. One trusted asset record.
Use the identification and location method suited to each laboratory asset while maintaining one trusted management record.
Scan multiple tagged instruments efficiently during equipment searches and laboratory audits.
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Use a familiar, cost-effective method for instrument registration and individual verification.
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Tap a compatible mobile device to open and verify an individual asset record.
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Record geographic coordinates during supported field, transport or distributed-site verification workflows.
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Ask questions about asset records, locations, audits, calibration and maintenance exceptions.
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Questions laboratory teams ask
Questions laboratory teams ask.
Yes. Calibration and qualification dates can be maintained for each applicable asset, with reminders and status flags for upcoming or overdue activity.
Tag suitability depends on the asset surface, operating temperature, moisture exposure and cleaning process. Compatible RFID, NFC or barcode identifiers can be selected during implementation.
AssetSeal supports APIs and structured imports and exports. Specific LIS, ERP and identity-system requirements are reviewed and confirmed during implementation.
Also see how AssetSeal supports university asset management software and college asset management.
Ready to improve laboratory asset accountability?
See how AssetSeal can help your laboratory manage instrument location, custody, calibration, maintenance and audits.
